Intuit Complete Payroll Support - Year End Information

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Intuit Complete Payroll Support News & Alerts Get the Help You Need With Year End Payroll Tasks! Whether this is your first year end as an employer, you need a refresher on payroll year-end tasks or you want to stay informed of changing regulations, Intuit QuickBooks Payroll Year End Center is your resource for information on performing year-end tasks in Intuit QuickBooks Payroll, training for year-end and federal and state compliance information. The Year End Center is updated often, so bookmark www.payroll.com/yearend and refer to it often for help throughout the season. Intuit QuickBooks Payroll Year End Complete Year End Select a different Intuit Complete Payroll Product: Web Entry \| PC Entry \| QuickBooks Integration Intuit Complete Year-End Center The Basics: Intuit Complete Payroll Let us help you through the busy year-end. Use this information to help prepare your account for year-end processing, including your employees' W-2s, your federal Form 941, and state year-end forms and reports. Use this handy guide, along with the detailed how-to instructions within Web Entry and PC Entry, to perform year-end closing activities. Step 1: Verify employee data and Preview your W-2's Ensure that data that appears on your employees W-2's is correct. Names, addresses, and social security numbers Retirement plan eligibility Web Entry To preview employee W-2 information: Click the Reports tab -> select Special -> choose W-2 If any of the W-2 information for your employee is incorrect, you can fix it in Web Entry. To change employee information in Web Entry: Click the Employee tab Click the name of the employee to access the General Info tab Edit the name, address or social security number as appropriate Click Save to save your changes If the employee's social security number has been incorrect for more than one quarter, contact Intuit Complete Payroll to request an amendment. FAQs What can I do to help ensure employees W-2s are accurate? How do I verify my employees� Social Security numbers? How do I change the name, address, or phone number of an employee? PC Entry To preview employee W-2 information: Click the Reports tab -> select Employee Reports -> choose Employee W2 Set Employee Number Range To 0-0 for All Employees Enter Year 2008 - > click Run Report - > click Yes If any of the W-2 information for your employee (name, address, social security number, etc.) is incorrect, you can fix it in PC Entry. To change employee information in PC Entry: From the Company Access Screen, click Access Employee Master. Double-click the appropriate employee name. Do one of the following: - To change a name or address, choose the Main / Tax Setup tab. - To change a phone number, choose the General Info tab. Make the necessary changes. To save, click the F10 disk icon located in the top left corner. If the employee's Social Security Number has been incorrect for more than one quarter, contact Intuit Complete Payroll to request an amendment. FAQs What can I do to help ensure employees W-2s are accurate? How do I verify my employees� Social Security numbers? How do I change the name, address, or phone number of an employee? Step 2: Verify Company information Confirm that all company and contact information is correct Company FEIN Company Legal Address Contact Name FAQs How do I change my company's federal employer tax identification number (FEIN)? How do I change the legal address of my company? How do I change the legal name of my company? Step 3: Verify wage and benefit information Confirm that all compensation and benefit types are correct, and that the withholding for each is correct Deferred compensation Group term life insurance Third party sick Pay Reimbursements State withholding FAQs What types of income need to be reported? What is Sub-S medical or S-Corp Medical and who is eligible for it? What is Group Term Life Insurance (GTLI) and how is it calculated? What is third party sick pay and how do I add it to my payroll information for reporting? Step 4: Perform any year-end calculations Figure special payments and end-of-year corrections Bonuses Gross Up Year End Paychecks Zero out vacation (if necessary) Confirm you have entered and processed all manual checks Ensure any corrections have been made prior to December 31st Web Entry FAQs What do I need to know about Year End bonus planning? How do I set up or change vacation, sick time, and other accruals for an employee? PC Entry FAQs What do I need to know about Year End bonus planning? How do I set up or change vacation, sick time, and other accruals for an employee? Step 5: Check data from last year Terminated Employees Make sure terminated employees have zero balances for all payroll items. You should have found these discrepancies during your last payroll of the year. Correct or adjust them before you run your first payroll of the New Year. Please contact Intuit Complete Payroll for any corrections. Step 6: Tax Filing and Timeline Review Tax forms, annual tax form delivery, etc. W-2s 1099s Payroll tax filings and forms How do I obtain 1099s for my business? If you want Intuit Payroll Services to provide 1099 forms for contractors and vendors not previously reported with your regular payroll, please contact Intuit Complete Payroll and provide the following information by January 9, 2009: Full name Address Telephone number Social Security number or Employer Identification Number (EIN) Amount of payment (payments less than $600 do not require a 1099) Additional fees may apply, including processing and setup fees, if applicable What if I need to make corrections after my payroll year is closed? Your 2008 payroll year closes either after processing your first payroll with checks dated in 2009 or on December 31, 2008, whichever comes first. Changes made after that date require us to create new W-2 forms or amend your W-2 forms and tax returns, and a service fee applies. Be aware that such changes might also result in late tax deposits and tax penalties from the IRS. Please contact Intuit Complete Payroll for any corrections. FAQs When will my account be debited for year end processing fees? When will I receive copies of my payroll tax forms? When will my W-2 forms be delivered? What should I do if an employee lost their W2? Step 7: Before your first payroll of the new year Check wages and benefits, as well as payroll Review wages and benefit levels for all employees Ensure that payroll liabilities total match totals on W-2s Update state unemployment and state disability insurance rates (where applicable) Reconcile reported payroll taxes paid to total tax deposits made (Form W-3 to Form 941) Check contributions to Section 125 (cafeteria) plans for child and medical care reimbursement Check contribution levels for 401(k), 403(b) and SIMPLE plans FAQs What are the Taxes and Rates for 2009? What should I do with the Federal Tax Deposit Requirement I received from the IRS? What should I do with the blank tax forms I receive from the IRS or state tax agencies? What should I do if a rate or ID number for state unemployment insurance (SUI), state withholding, or a local tax is changing? What is the next holiday that will affect payroll processing? The information contained in the Intuit Complete Payroll Year-End Center is meant to provide general information about the payroll process and is not intended to provide tax or legal advice. Always consult your tax professional when preparing tax documents.		Payroll Answer Center Our interactive Payroll Answer Center tool is available 24⁄7 to answer your questions about Payroll. Year End Center Find answers to your year-end payroll questions. Complete Year End Center QuickBooks Year End Center Bonuses / Grossing up year end paychecks How do I download a Payroll Update? Troubleshooting Payroll Updates How do I update important information about my company? QuickBooks Technical Support Setting up QuickBooks Payroll Payroll News Payroll Tax Support Internal Revenue Service On-Demand Training Get Started Most Used Forms Individual Forms Fax or Call-In Payroll Total Sheet Employee Data Sheet Bank Account Bank Account Changes Entity Change Packet Legal Name Change Request Request for Copies of Tax Information Individual Federal Forms IRS Form SS-4: Application for Employeer identification Number IRS Form 8655: Reporting Agent Authorization Justice Department Form I-9: Employment Eligibility Verification Form W-4: Employee's Witholding Allowance Certificate Form W-2: Clickable IRS Instructions Have Us Call You Submit your questions online and save time! Subscription Status, Order, or Billing Direct Deposit Basic, Standard, Enhanced Payroll Services Assisted Payroll Services Mon-Fri, 6 AM to 6 PM Pacific Time Intuit Complete Payroll Sign In Sign in to your Intuit Complete Payroll account. 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